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Accounts Payable Coordinator

Position Summary:

The Accounts Payable Coordinator is responsible for all accounts payable transactions, subject to overview by the Manager, Accounts Receivable/Accounts Payable.  A strong accounting background is required as this position is a critical component of the monthly closing process.  

Reporting Relationship

Reports to the Manager, Accounts Receivable/Accounts

Principal Direct Activities

  1. Reviews all submitted invoices for proper documentation and approval by authorized signatory, then batches and enters invoices in Accounts Payable system.
  2. Does check-run twice a week and prepares manual check when necessary.
  3. Maintains and updates the vendor listing as well as the Master Contractors’ File.
  4. Works with the supervisor during the month-end closing and processes monthly accruals and amortizations.   Works closely with various departments in gathering, organizing and analyzing monthly accruals.
  5. Monitors the daily bank transactions report generated by the Controller against any fraudulent charges in our bank accounts. Likewise, prepares the daily cash status for the Controller & Assistant Treasurer.
  6. Enters daily wire and ACH payments.  Works with bank representative to handle problems or issues as they arise.
  7. Reconciles the Miscellaneous Bank Account, Hotel Deposit Account, Prepaid Account and Transfer Account to General Ledger monthly.
  8. Prepares monthly vouchers for Asia employees’ salaries.
  9. Answers queries within and outside of the Department as well as from clientele.  
  10. Processes India activity for the monthly closing.
  11. Serves as back-up for Accounts Receivable when necessary.
  12. Works with Controller to analyze and resolve monthly variances, as well as other projects as they arise.

Desired Qualification and Requirements

  • Bachelor’s Degree in Business or Accounting or & equivalent years of experience
  • Knowledge of Excel, Outlook, and MS Word
  • Working knowledge of Microsoft Solomon software or similar accounting software.
  • Self starter with proven ability to identify issues, problem solve, multi-task and meet deadlines
  • Excellent interpersonal and time management skills
  • Strong communication skills are a necessity as this position interfaces with internal and external customers on a daily basis.